Identify the system and the agreed scope

A useful report names the appliance, fuel, chimney or vent type and inspection scope. It should distinguish readily accessible areas from areas that were not examined and explain why.

Connect images to locations

Close-up images are most useful when they are labeled with component, orientation and approximate location. Ask the inspector to separate observed conditions from interpretation and proposed work.

  • System identification
  • Inspection level or scope
  • Areas examined and inaccessible
  • Labeled photographs
  • Observed conditions
  • Use restrictions and priorities
  • Recommendations and responsible trade

Turn the report into a decision record

Keep the report with proposals, invoices and later images. For major repairs, compare whether each proposal addresses the same documented condition and whether further evaluation is required.

Field note: Ask for corrections while the visit is recent if an image or recommendation is unclear.